To: Dr. Vincent Boudreau

From: Ameen Patel

Subject: Improvement of printing process in the NAC

Date: February 21, 2019

The purpose of this memo is to convince you to improve the printing process in the tech room in NAC.

Summary

The tech room in the NAC is always crowded. Whenever a student goes there to print something almost every computer is usually taken. As a result, a lot of time is taken away from these students who are waiting to print something which can lead to tardiness in their next class. A simple solution would be to have a couple of computers dedicated only to printing to help speed up the process.

Discussion

The first time I found out about the tech room in the NAC I didn’t know exactly how to print. However, once I found out it was very difficult for me to find a computer to use. This was because every time I went to the tech room not a single computer was empty.

Although there is a great number of computers there, they were all being used. As I walked around, I noticed that there were other students walking around looking for computers too. I had been waiting for about 15-20 minutes on a computer to be open as majority of the students there usually type up a whole essay the entire time they are there.

I feel that it is a major waste of time to be sitting down and waiting 20 minutes for a computer when all you have to do is take 5 minutes to print out a document. This can cause people to be late to their next class if they don’t have a long break in between their classes. I feel like the best way to solve this issue would be to install 5 computers that are prioritized for printing only. It could be designed in a way that only allows you to open up and print documents but not allow you to create a new document from scratch. I believe it could cut down the time it takes people to print something drastically.

Recommendations

I suggest the school invest in only 5 computers that don’t have to be the best but should be efficient enough to work. When setting up the computer’s students should sign in with their city mail account and be able to open the documents, they want to print from their city mail account or a USB.Also, there should be a timer that is set for 10 minutes so students don’t take too long. The timer will let the student know 1 minute before their time is up and log them out once the timer ends.